ADMINISTRATIVE MANAGEMENT

1. What is CSW?

Complete Staff Work is the study of a problem or a situation and a formulation courses of action by a staff or follow department heads to enable the administrator to effect an immediate decision or appropriate recommendation to the LCE. CSW is actually a situation whereby all pertinent information to be used as basis for decision-making are made available.

CSW aims to facilitate correct, timely, and objective decision-making, to provide for effective management of issues or situations and to ensure responsiveness to the public and clients or key players affected.

It is expected that once an issue, a problem or a situation has gone through the process of CSW, the output is marked with the following characteristics:

a) Well researched

b) Properly coordinated and validated

c) Analyzed extensively

d) Provides options and recommendations for contentious issues

e) Provides the proper action documents to implement decision

f) Simple and well written

g) With ideas chronologically and logically sequenced

h) With follow-up action such as monitoring and reporting to the superior

2. Whose responsibility is the CSW process?

CSW procedure is expected to all departments.

3. What is the procedure of the CSW?

In the interest of efficiency in the processing of requests for issuances and/or approvals, such as executive orders, Sanggunian resolution or ordinances memorandum and similar directives, such requests shall be submitted to the Office of the Administrator or Office of the Governor/Mayor only after complete staff work has been conducted. The request shall enclose the basic papers and all documents by submitted departments related thereto, and with a covering Memorandum not exceeding two pages containing the following information:

1. Justification – an explanation on the economics, administrative or other justification for the requested issuance of approval.

2. Legal Basis – a statement citing the legal basis for the requested issuance or approval.

3. Agencies involved – a statement enumerating the departments, national agencies or offices that may be involved in, or affected by, the implementation of the requested issuance or approval.

4. Coordination with Agencies – a statement that the necessary coordination or consultations were made with the agencies involved or affected, attaching copies for their comments/recommendation thereon duly signed by the Department Secretaries or Heads of Agencies concerned.

5. Potential Problems – a statement on the potential risks, problem, complications, if any, that may arise if the request for Presidential issuance or approval concerned.

6. Fund Availability – a certification from the agency’s budget/finance officer that funds for the purpose are available, if necessary.

7. Draft Action Document – a draft of the dispositive action document desired from the LCE, subject to adjustment and finalization as appropriate by the Office of the Administrator.